Competitive Grants Fund
Guidelines for Presentation of Proposals
The Foodnet Competitive Grants Fund has been established
to provide seed funding for the identification and
development of partnerships for market research and
enterprise development activities in Eastern and Central
The fund offers grants of up to US$ 14,000
for each for the following types of research.
- Stand alone market studies to identify market
opportunities / constraints
- Market studies leading to the implementation
of enterprise development projects
- Enterprise development projects
As suggested from the above, market research, which
shows promising market opportunities, could lead to
the provision of a second grant in enterprise development
within this grant facility.
The main aim of the FOODNET grants should therefore
be seen as an opportunity to carry out
- market research with the aim of developing
- small medium scale agro-enterprises.
Grantees are expected to provide the following as
a product of the award:
- A research report that presents the results of
the market study;
- A project profile, which proposes the development
of a commercial enterprise or research, which will
overcome identified constraints in the marketing
chain, based on the findings of the market study
undertaken in (1) above.
- In the case of enterprise development. Grantees
will provide a case study for the establishment
of the agro-enterprise and the process leading to
commercialisation. This report should highlight
the process used to develop the enterprise, the
linkages used, an economic analysis of enterprise
performance and the strategy used for either ongoing,
or proposed methods of replication.
Grants must bring together partners
from at least two agencies (defined to include national
research programmes, research networks, international
research centres, universities, non-governmental organizations,
parastatal research organisations, community based
organisations, farmer associations, and the private
sector) in Eastern and Central Africa (ECA).
N.B. Grantees will only be eligible for one
grant at any given time. The Foodnet grant system
is non-renewable for a given activity.
Proposals that show clear linkage with at least one
of the ASARECA networks are encouraged., (Annex 1
provides a list of the ASARECA networks). Links with
the private sector should be emphasized. In cases
where capacity to undertake specific tasks are unavailable
and consultants are required, this should be noted
as a clear priority in the proposal.
Where consultants have been identified, specific information
should be supplied on the selection of the consultant
and the capacity of the consultants organisation.
In cases, where partners are seeking information on
potential consultancy groups, please contact the FOODNET
co-ordination office for further information on a
preferred list of consultants or bilateral agents,
which may have support staff to assist for specialist
Research proposals must relate to interventions in
the production-consumption continuum, and demonstrate
a clear market and client-oriented approach. Particular
emphasis will be paid to value-added and income generating
issues. Research must be replicable and relevant in
more than one country, and in accordance with the
research priorities of the ASARECA networks. The methods
and techniques to be used to ensure participation
of client groups in data analysis need to be clearly
stated in the proposal, as should the roles of the
The types of studies that will be considered for
grant awards include the following:
- Market studies that analyse existing production,
processing, marketing and consumption systems for
particular commodities, and prioritise among, the
post-production constraints and opportunities identified.
The objective of this type of sub-sector analysis
being to identify market opportunities and constraints
to the marketing channels of a commodity. Results
from such studies should indicate strategies for
securing increased income or food security potential;
- Market studies that seek to identify viable
opportunities for the development of small-medium
scale agro-enterprises. Such studies should evaluate
the technical (production and processing) and economic
feasibility and appropriateness of a given process
in the small-medium scale farm situation;
- Enterprise development schemes that deal
with the establishment and commercialisation of
an agro-enterprise based on market opportunities
identified through market / sub-sector analysis.
- Product research, concept testing and consumer
acceptance studies to generate pre-feasibility data
on novel products that could have production potential
in rural and urban areas.
- Service support studies that analyse the
service / input support to small-scale postharvest
processing and marketing enterprises (such as infrastructure,
credit, transport, marketing and market information,
machine workshops, training and technical assistance
in business administration, marketing and processing),
with a view to proposing innovative approaches for
the supply of these services.
- Policy studies that evaluate policy constraints
and the options for improving policy to facilitate
development of enterprises and marketing in rural
- Adoption and impact studies on previous
post-production research and development interventions
that provide information for orienting subsequent
research investment in a particular field;
For this call, priority will be given to proposals
that focus on the priorities of the ASARECA networks
and identification of market opportunities for sales
of value-added products. The research undertaken
should be relevant to more than one country. However,
it is understood that the above studies are likely
to be focused on representative regions or micro-regions
Duration of the Projects
A maximum of 12 months will be permitted for the
completion of the studies financed by the Fund.
Timetable for Grant Applications and Awards
5 January 2000. Call for applications. (concept
notes max 6 pages)
20 March 2000. Applications for grants due
at FOODNET co-ordination Office Kampala.
Screening of concept note by review panel
31 March 2000: Successful concept notes returned
for development of full proposal.
30 April 2000. Submission of full proposal.
1-5 May, 2000. SC convenes to review proposals
8 May, 2000. Announcement of successful projects
Subsequent calls for applications may be made on
an annual basis as funds allow.
Criteria for Evaluation of Grant Proposals
- The proposal should involve at least two agencies
involved in agricultural research / development,
(defined to include universities, non-governmental
organizations, public research organizations, international
research centres, community based organisations,
farmer associations and private businesses related
to the agricultural and food sector) in the ASARECA
region (see Annex 1). The role of the partners
must be clearly stated. A supporting letter that
commits the partners to the project must accompany
- The proposal addresses post-production research
in one of the theme areas described above.
- The support requested from the Small Grants Fund
does not exceed US$ 14,000, and counterpart
contributions, in personnel and other resources,
are clearly identified. Preference will be
given to those proposals, which have supporting
funds, particularly those with support from other
- The proposal is presented according to the format
requested (see below and Annex 2).
- The proposal is consistent with the crops and
ecosystems prioritised by ASARECA networks (see
Essential evaluation criteria
- Recognition of strategic issues that require further
research, and innovativeness and originality
in the use of research methodologies.
- Contribution to reduction of poverty and sustainable
agricultural development through generation of income,
employment opportunities and/or resource conservation
in rural areas, with a direct bearing on the wellbeing
of women and children.
- Clear demand-driven approach, with appropriate
participation of the intended beneficiaries in the
analysis and definition of the problems to be tackled.
- Appropriate employment of research methods (participatory
approaches, market research, cost benefit analysis
- Shows evidence that the project will have a strong
positive impact on key development indicators such
as :-household food security, income, nutritional
status, gender equity.
- Comparative advantage of the participating institutions
and the sustainability of the institutional collaboration
proposed. ASARECA networks are expected to contribute
with inputs of a financial and strategic nature
(e.g. support for research methods, specialized
techniques and information, and analytical tools).
- Consistency with regional priorities for research
in the post-production sector.
- Shows sound consideration for environmental conditions.
- Proposals that only appear to fund workshops,
training programmes, problem identification and
- Proposals that only consist of per diems or have
a very high percentage of capital costs.
- Proposals that have multi-goals, i.e., are not
- Proposals that do not clearly identify roles and
responsibilities of partners.
Expenses related to information collection and analysis
(per diems, short term contracts for specialist input,
training costs of local personnel in specific survey
or information gathering techniques, local transport,
survey costs, statistical analysis, copying and report
Expenses related to planning meetings among partners
(travel and per diem costs, materials, and other logistical
Salaries of principal researchers of the participating
institutions are excluded.
Co-funding of the proposals, in kind, through time
input of scientists and the provision of operational
expenses, is required.
Non eligible Expenditures
Due to the size of the grant it is suggested that
the projects do not include large capital items which
are required for institutional capacity building:-
such as:- computers, vehicles, large items for
Procedures for Submitting Applications
Proposals may be submitted by bone fide institutions
working in areas related to agricultural and rural
development. They can be presented in the English
or French language. Preference will be given to
those proposals submitted by institutions that clearly
show the strategic research input of their linked
ASARECA network. The budget may be managed by a participating
institution that is not necessarily the executing
Applications must arrive at the FOODNET Office with
attention for (Shaun Ferris), FOODNET, 7 Bandali Rise,
Bugalobi, Kampala, Uganda by 20 March, 2000.
Applications may be sent by fax or e-mail (fax: 00256-41-223459,
e-mail FOODNET@imul.com) but these must be matched
by paper copies sent by airmail or courier and postmarked
before 1 March 2000. Electronic copies should be submitted
in Word or a compatible format.
Proposals will be evaluated by an independent panel
of experts according to the criteria outlined above.
Awards will be announced in the second week of May
Concept notes should be six pages maximum. They should
be presented in the format outlined in Annex 2.
Foodnet grant recipients should be prepared, immediately
after announcement of awards, to supply the formal
name and business address of the institution to which
payment should be made, with specific instructions
on directing grant payments (name of bank, address
and account numbers etc.).
Use of the Products of the Award
The series of reports produced as a result of the
research undertaken with the resources from the fund
will be subsequently published in book form and/or
on the world wide web. Final reports should not exceed
50 pages (double space and font size 12), including
tables and figures. As a means of ensuring relative
uniformity, further guidelines for the presentation
of the final reports will be made available to award
winners. Follow-up project profiles should not exceed
6 pages and the format to be followed will be similar
to that for the Foodnet Grant applications outlined
above. The institutions that receive awards will be
at liberty to submit their project profiles to donors
of their choice. They will also be made available
through the Network.
Annex 1. Asareca Networks
||Areas of specialisation
|| Mimi Gaudreau
Antananariva 101 MADAGASCAR
|| Ann Stroud
African Highlands Initiative
P.O. Box 6247
management in highland ecologies
|| Thomas Payne
P. O. Box 5689
Addis Ababa, ETHIOPIA
| Maize and Wheat
|| James Whyte
P. O. Box 7878, KAMPALA
|| Mukishi Pyndji
P. O. Box 2704
|| Shaun Ferris
IITA P. O. Box 7878, Kampala,
Tel: 000256 41 223460
Fax: 00025641 223459
| Marketing and
|| Eldad Karamura
P. O. Box 24384
|| Berhane Kiflewahid
Technology Transfer Project
International Potato Centre (CIP)
P. O. Box 25171
|| Berga Lemaga
P. O. Box 22274,
Tel: +256 41 286209
and Irish potato
|| Kwesi Atta
P.O. Box 30677
|Tree crops research
|| Isaac Minde
P. o. box 765
|| Jean Ndikumana
International Livestock Research
P. O. Box 30708, NAIROBI
|| Dennis Rangi
for Coffee research
CABI Africa Regional Centre
P. O. Box 633, Village mkt, NAIROBI
Fax: 2 522150
IDRDU, University of Nairobi,
P. O. Box 29053,NAIROBI
|Sorghum and Millet
|| Nuhu Hatibu
Senior Lecturer, Faculty of AgricultureSoil, Water
Management Research GroupSokoine University of
P.O. Box 3003
|Soil and water management
Country representatives for FOODNET
DG of ISABU/Burundi
P. O. box 795
Tel: (257) 227602 223390
Fax: (257) 225798
Kinshasa I, D.R. Congo
To be identified
|| Dr. Demese Chanyalew
Institute of Agricultural Research (IAR)
P.O. Box 2003
Addis Ababa, Ethiopia
Telephone: 251-1-184136/612633 Ext. 215
|| Vital Hagenimana
International Potato Center
P.O. Box 25171
|| Ranaivoson Roger
Département de Recherche Technologies/FOFIFA
Antananarivo 101, Madagascar
Telephone: 22-402-78, 22-408-66
|| Dr. M. Mugunga
Acting Director General
|| Mubarak Ali
Food Research Centre
P.O. Box 213
Tanzania Food and Nutrition Centre
22 Ocean Road
P.O. Box 977
Telephone: (255-51) 780378/9, (255-51) 118137/9
Fax: (255-51) 116713
|| Dr. Ambrose
National Post-Harvest Research Programme
Kawanda Agricultural Research Institute
P.O. Box 7065
Annex 2. Format for the presentation of proposals
to the Foodnet Competitive Grants Fund
This page should contain the following information:
- The title of the project.
- The executing institution and the name of the
designated project manager, with the full postal
address, telephone, fax and e-mail address for correspondence.
- The name of the participating institution that
will manage the budget, if different from the executing
- The names of the other participating institutions.
- Names of the key individuals involved in the project
and their roles and responsibilities.
- The purpose of the project.
- The amount of the financial support requested
from the Foodnet Grants Fund.
The project should be described, in no more than
5 pages, according to the following headings:
- General development goal.
- Project purpose.
- Background and justification.
This section should identify: (i) the problem
or opportunity and its importance to the development
needs of the country or region, (ii) the intended
immediate users of the results and the final beneficiaries,
(iii) the anticipated impact on food security,
income generation and/or sustainable resource
- Outputs and activities.
This section should specify each research output,
together with a short description of the activities
that need to be undertaken to achieve the output
(special attention should be given to describing
the research methods to be employed), e.g.:
Output 1. _____________________________________
Activity 1.1 ___________________________________
Activity 1.2 ___________________________________
Activity 1.3 ___________________________________
Activity 1.N ___________________________________
Output 2. _____________________________________
Activity 2.1 ___________________________________
Activity 2.2 ___________________________________
Activity 2.3 ___________________________________
Activity 2.N ___________________________________
- Relevance to regional priorities.
This section should make a reference to statements
issued by regional organizations that indicate
the priority for the area of research or development
need addressed by the proposal.
- Innovativeness and originality.
This section should succinctly state what is
innovative and how the proposed research represents
a significant departure from other work in this
- Institutional collaborating partners and their
role in the project.
This section should briefly state the expertise
that each participating institution will bring
to the project and their relevant prior experience
in the area of research or development.
- Project management.
This section should describe how the project
is to be managed. The executing institution and
the designated project manager should be named.
If the institution that will manage the budget
is different from the executing institution, arrangements
for budget disbursements should be explained.
- Project budget.
The budget should provide the following information:
Requested from Small
Grants Fund. US$
Contribution of participating
| Personnel costs
| Other (specify)
The budget table should come accompanied by explanatory
notes where appropriate. Contributions in-kind (e.g.
infrastructure, equipment, etc.) should be noted.
10. Chronogram (timetable) for project implementation.
Annexes. A letter from the participating international
agricultural research centre(s), that specifies the
support and participation of the centre in the project,
must accompany the proposal. Letters from other participating
institutions in support of the collaboration should
also be appended to the proposal.